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Event Management Services Help You Deliver Your Most Successful Event Ever
Do you have the time or skills needed for the event management of a major conference or one-off corporate entertainment? With so much at stake and growing demands on managers’ time, organisations increasingly outsource event management services. Here are some of the things to look for when choosing a partner.
Mix and match to meet your exact needs
Leading conference specialists offer a full range of services that clients can mix and match or combine as a complete package. The main disciplines on offer range from marketing and event management services through speaker management, delegate management and event finance management. Used singly or together they are the keys to successful events.
Marketing and event management services
Conference and marketing, and management covers the successful integration of an event with other ongoing marketing activities. Services provided by event management companies typically include branding and literature, direct mailing, advertising, venue selection and management, and finances
A really good events manager will offer all the elements required to get you from concept stage to successful delivery – and the essential post-event follow-up too. Done professionally, outsourcing to an experienced and suitably qualified partner can save you time and money, deliver a memorable event and build your reputation.
Professional speaker management transforms a competent event into a stunning one. Arranging speakers may look easy but can often be very specialised and time-consuming. Professional companies have the selection and engagement skills needed to choose the right speaker, manage their attendance and handle their fees. While your event manager looks after the complicated administration you can focus on other aspects of your event – before taking credit for a great presentation.
Increasing event sophistication means that delegate websites and booking facilities are often required, as well as other delegate management activities. Your event management company can spare you from the hassle of delegate applications, enquiry handling, questionnaire design and analysis, and other aspects of delegate management.
Event finance management
It’s the same with event finances, another discipline where your event partner can save you from tedious administration while giving you the peace of mind of knowing your event budget is being used correctly.
Duties of an Event Manager
An event manager’s task is far from simple. Organizing an event involves plenty of thinking and decision-making. The event manager has to look into several things such as
• the venue where the event will be held
• how invitations should be sent to the participants
• the audiovisual equipment required for the event
• the lighting and the acoustics at the venue
• the stationery with which the chief guests and attendees must be presented
• the luncheons, snacks and dinners that will be served to the participants of the event
• the accommodation arrangements for attendees who fly into the city for the event
• how attendees coming from foreign shores and out-station attendees will be received at airports or at railway stations
Event Management – Business’s Key Requirement
It does not count which industry you are in – finance, fashion, retail, or music – when it comes to planning an event. Events have become a basic requirement of businesses in any industry to advertise their products and build the brand repute, and important are event managers to organize these events.
As simple as it may sound, organizing an event is not an easy task. The event managers have to face various stimulating challenges and one-of-their-kind situations to help the brands grow and to build themselves as corporate event management groups.
Event organizers themselves are experts in their field. Nevertheless, they employ a pool of skilled professionals that constitute a cross-functional team and work in co-ordination with each other to maintain high standards of quality. Flexible teams that show a commitment to their job while ensuring effective cross-team communication can eventually end up creating something unique and worth admiration. Event management companies ensure such potential in their teams so that they could create unmatched designs not to seek a second chance, which has no room for itself, even in the worst-case scenario when it comes to an event.
“My grateful thanks to Yoadan and the Flawless team for the superb organisation behind the success of the Borlaug Symposium. This was a major international event demanding meticulous planning and attention to detail. Flawless delivered on all fronts. As I mentioned when closing the seminar – “Flawless in name: flawless in execution”. Never were truer words said.”
– Patrick Orr – Pimlico, London